How to undo in Word's Print Preview

by Mary Ann Richardson | Mar 20, 2007 7:00:00 AM

Tags: Word processors, Microsoft Office, Mary Ann Richardson, Print Preview, Undo, Microsoft Word, toolbar, Microsoft Office Suite Word Tips Newsletter

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Takeaway: If you do much editing in Print Preview, you have probably wished the Undo button was on the toolbar. Mary Ann Richardson gives step-by-step instructions on how to set up your Word documents to Undo directly in Print Preview.

While you can edit your Word document in Print Preview, the Print Preview toolbar does not have an Undo button. However, you don't need to return to Print Layout or Normal view to undo your changes; you still have the Edit menu and the shortcut keys. For example, you can go to Edit | Undo Typing. You can also press [Ctrl]Z until all changes have been undone.

If you prefer to use the Undo button, you can make it available by right-clicking the Print Preview toolbar and clicking Standard. Or, if you do a lot of editing in Print Preview, you can customize it so that the Undo button is always at hand. Follow these steps:

In Print Preview, click the drop-down arrow at the end of the Print Preview toolbar.
Select Add Or Remove Buttons and click Customize.
Under the Commands tab, select Edit under the Categories list.
Under the Commands list, click and drag Undo to the Print Preview toolbar.
Click Close.

You may also want to add the Redo button after step 4.

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