Record audible comments for your Word document

by Mary Ann Richardson | Jun 20, 2006 7:00:00 AM

Tags: Word processors, Microsoft Office, Mary Ann Richardson, Microsoft Word, Insert Voice, Microsoft Office Suite Word Tips Newsletter

Takeaway: Did you know that Microsoft Word also allows you to record spoken notes? With a little bit of equipment, you can add up to 60 seconds of verbal notes to each comment. Mary Ann Richardson talks you through it.

With Word, you are not limited to written comments. If you have a microphone and a sound card for your computer, you also can add your spoken comments to a document. To add a voice comment, follow these steps:

1. Click in your document where you want the comment to play.
2. Select and click the Insert Voice button on the Reviewing toolbar. (In Word 2002, click the Comment button arrow and select Voice comment.)
3. Click the Record button and begin speaking; when you have finished, click the Stop button.
4. Close the Sound Object dialog box.

To hear a comment in your document, double-click its sound icon. The Sound Object dialog box will open and play back the comment.

Miss a tip?

Check out the Microsoft Word archive, and catch up on our most recent Word tips.

Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.

Print/View all Posts Comments on this article

Record audible comments No Good. pocodulio@... | 06/21/06

The icon is there 2548@... | 06/21/06

The tip does work... skizep1 | 06/21/06

You have to add the button Antagonist | 06/27/06

Try this... mel4756@... | 06/21/06

Found it in Word 2002 vytenis@... | 06/21/06

comments newbbie | 06/21/06

Finding Insert Voice in toolbar kjcancer@... | 06/21/06

comments newbbie | 06/21/06

How can you send the doc with the sound comment intact? grateful | 06/21/06

RE: Record audible comments for your Word document gigmasterd@... | 06/25/08