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Quickly summarize group data in Access 2007 reports

Access 2007 makes it easy to compile a summary from your group data -- in fact, there's even a special dialog box for it. Here's how to create a thorough Access report using group data. With Access 2007, you don't have to know how to add a control...

Tags: Microsoft Access, Microsoft Office, Office Suites, Software, Enterprise Software, Data Management, Mary Ann Richardson, databases, desktops, Microsoft Office Suite Access Tips Newsletter

Technical articles 2007-06-19

Create Access 2007 reports and forms from existing tables

Access 2007 isn't totally foreign to your old databases. You can access and then import tables into the new version and create brand new forms and reports based on that data. Mary Ann Richardson tells you how. You are ready to start creating new reports, forms, and applications...

Tags: Mary Ann Richardson, Microsoft Office Suite Access Tips Newsletter, Database, Microsoft Access, Microsoft Office, Databases, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-06-12

Use Access' Where clause to calculate query totals for specific conditions

Access is versatile enough for you to sort parameter query totals that are unique to certain conditions. Mary Ann Richardson shows how to use the Where clause to make calculations based on specific criteria within your data. In addition to letting you total, average, count, and perform other...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, cell, Microsoft Certified, Click Create Query, Total Cell, Microsoft Corp., Microsoft Office Suite Access Tips Newsletter, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-06-05

Create a quick report for a filtered table in Access

Access' table filtering tools are handy, but they can be unwieldy and produce results that look unprofessional. Here's how to use AutoReport to create sharp and specific records based on the data of your choice. For your benefits meeting tomorrow, you need a report that lists the records...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, Click Yes, AutoReport, Microsoft Office Suite Access Tips Newsletter, TechRepublic Inc., Table, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-05-29

Create an input mask for entering alphanumeric telephone numbers in Access

It may be catchy to use an alphanumeric phone number of your business, but Access data entry comes to a grinding halt when you or your users convert the numbers from the nearest telephone keypad. Here's how you can make Access automatically convert lettered phone numbers to digits. Access...

Tags: Microsoft Access, Telecom & Utilities, Microsoft Office, Mary Ann Richardson, input mask, phone, mask, telephone number, Microsoft Office Suite Access Tips Newsletter, Office Suites, Software

Technical articles 2007-05-22

Watch data update using Access 2007's split form

One of Access 2007's most useful features is the split form. It allows you to reference data, compare two sheets, or edit a form. Here's how to watch as data gets updated from the Datasheet View. With Access 2007's new split form, you don't need to switch from Form...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, Microsoft Office Suite Access Tips Newsletter, TechRepublic Inc., Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-05-15

Unsure what properties your fields should have? Let Access 2007's field list set them for you

With a variety of built-in fields, Access 2007 makes it easy for you to design a table for your database. Here's how to use the intuitive features of the latest version of Access to make your job easier. One of the most difficult things about designing a database table...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, Click New, Field List, Microsoft Office Suite Access Tips Newsletter, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-05-08

Use a sample record to create an online form in Access 2007

No need to have your users fill out multiple sheets of paper -- build an online form in Access 2007 and have your employees enter the data for you. If you already have a sample of the data that you want to collect, you can use that data...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, Sales strategy, online form, Microsoft Office Suite Access Tips Newsletter, Zip Code, Sales Force Management, Sales, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-05-01

Add a calculated field to your Access form

Need to add a calculated field to an Access form? It's easy, and you can do it on the fly. Just add a new text box control with the appropriate formula as its control source. If you are building an Access form based on a query and notice you...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, calculated field, Total Purchase Price, Microsoft Office Suite Access Tips Newsletter, Field, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-04-24

Use macros to control what form your Access application opens

Do you use one Access form on Mondays and a different one on Thursdays? If you use variable pricing or other fluctuating data structures, learn how you can set a macro to open the right Access form for the appropriate circumstance. You create an application that automatically opens an...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, Click Next, order form, Microsoft Office Suite Access Tips Newsletter, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-04-17

Print Access report summaries without redesigning the report

With Access, there's no need to reinvent the wheel when it comes to creating and printing report summaries. Mary Ann Richardson explains how to select the information you need (and hide what you don't need) in Access report summaries. You manager would like a printout of the summary data...

Tags: Microsoft Office, Databases, Mary Ann Richardson, Visible Property, Microsoft Office Suite Access Tips Newsletter, Microsoft Access, Section, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-04-10

Display an hourglass while your Access application is running

Access may be loading or executing its macros when opened, but it's often hard to tell where it is in the process. In this tip from Mary Ann Richardson, learn how to set up Access to display an hourglass to let you know when it's safe to begin working. ...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, Microsoft Office Suite Access Tips Newsletter, Macro, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-04-03

Create a prototype application with Access' built-in or online templates

Access can set up prototype applications for you, which will save you time and provide you with a better idea of what your users want. Learn how to create a prototype using Access' built-in or online templates. When users ask you to develop a database application, they often...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, prototype application, Microsoft Office Suite Access Tips Newsletter, Application, Database, built-In, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-03-27

Conditionally underline values in an Access report

Make your Access reports easier to read by setting up conditional underlining. With conditional underlining, you can make information within certain parameters jump out in the report, specifying fields where certain criteria are met. Detail reports become easier to read if the information you are looking for is...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, FullTimeLine, Right-click, Microsoft Office Suite Access Tips Newsletter, TechRepublic Inc., Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-03-20

Open two Access forms at once

Opening two Access forms at once may be difficult, but it does not need to be. If you need to see data from two different forms side-by-side for comparison or cross-entry purposes, Mary Ann Richardson can show you how to open two Access forms at the same time. If...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, Appointment Calendar, Customer Name, Click Forms, Appointment Calendar form, Microsoft Office Suite Access Tips Newsletter, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-03-13

Make data entry in Access easier by changing text boxes to combo boxes

If your users get slowed down by the various formats demanded by Access data entry, learn how to make Access' data entry fields more versatile by changing text boxes to combo boxes. Access users should not have to memorize codes or look up ID numbers in order to...

Tags: Microsoft Access, Microsoft Office, Mary Ann Richardson, data entry, Customer Database, rep, Microsoft Office Suite Access Tips Newsletter, Box, Customer Service Representative, Databases, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-03-06

Prevent users from leaving fields blank in Access

If you have empty fields in Access, here's how to keep them out of your records, preventing records duplication and other headaches. Mary Ann Richardson fills you in. A common Access database problem is incomplete records. Not only can incomplete records lead to failed applications—such as mailing labels...

Tags: Microsoft Access, Microsoft Office, Databases, Mary Ann Richardson, incomplete record, phone, Microsoft Office Suite Access Tips Newsletter, Cell Phone, Record, Telecom & Utilities, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-02-27

Automatically check your Access 2003 forms for errors

If you work in Access 2003, you can use error checking on your forms. Mary Ann Richardson explains how to activate this feature. Are some of the controls properties in your forms invalid? Do your forms contain labels with no associated controls? Find and correct these errors...

Tags: Microsoft Access, Microsoft Office, Mary Ann Richardson, Microsoft Office Suite Access Tips Newsletter, Error, Databases, Office Suites, Software, Enterprise Software, Data Management

Technical articles 2007-02-20

Keep your data in sync with Access database replication

By keeping your Access database on a local server, you have one centralized home for all your data, while allowing your employees to upload new data at will from their own replicas. Mary Ann Richardson describes the process of database replication. For less network congestion, you can have your...

Tags: Microsoft Access, Databases, Microsoft Office, Mary Ann Richardson, replica, database, Click Yes, Microsoft Office Suite Access Tips Newsletter, Replication, Storage, Enterprise Software, Software, Data Management, Office Suites, Hardware

Technical articles 2007-02-13

Split an Access database to increase application performance

Trim the fat and make your Access app more nimble! By splitting the database, you can keep the bulk of the memory-heavy application on the network file server, leaving the process you really need on each workstation. Mary Ann Richardson shows you how. Access works better if the application...

Tags: Microsoft Access, Databases, Microsoft Office, Mary Ann Richardson, File servers, database, application code, file server, Access Application, Microsoft Office Suite Access Tips Newsletter, Application, Storage, Enterprise Software, Software, Data Management, Office Suites, Hardware

Technical articles 2007-02-06